Monthly Compliance Tasks
Your fairies will compile a monthly report and submit this to the Key Individual in respect of the monthly administration tasks and provide reasonable verification where this is necessary in the form of attachments, emails, registers etc. It does, however, remain the responsibility of the Key Individual/s to check and verify this information as accountability cannot be delegated. We will consult with the Key Individual/s or other applicable persons where information or documentation is required in order to complete the administration tasks and conduct discussions in respect of e.g. the risk plan, to identify risks and rating where this cannot be completed by TCF alone.
Monthly Reports
Your fairies will compile a monthly report and submit this to the Key Individual in respect of the monthly administration tasks and provide reasonable verification where this is necessary in the form of attachments, emails, registers etc. It does however, remain the responsibility of the Key Individual/s to check and verify this information as accountability cannot be delegated. We will consult with the Key Individual/s or other applicable persons where information or documentation is required in order to complete the administration tasks, and conduct discussions in respect of e.g. the risk plan, to identify risks and rating where this cannot be completed by TCF alone.
Internal Policies
We will assist with the customisation of drafted compliance policies (where required) and submit these to the Governing Authority for approval. These will be aligned to the requirements as per the monthly compliance tasks. We will furthermore follow up where necessary to ensure this task is complete. This includes General internal policy customisation and maintenance (as per the monthly task requirements) together with the drafting of the required resolutions, and ensuring these are adopted. We will assist with Staff sensitisation on applicable policies and processes (by means of email, skype, zoom or other technology), and follow up where necessary to ensure this task is complete. The fairies will furthermore circulate any new policies to all staff and obtain confirmation of receipt (implementation) and understanding and update the FSP’s policy adoption training register in this regard
Register Of Roles
We will create and maintain a central Register of Roles, which identifies key roles and contact details of the identified roles within your FSP for addition to your compliance file.
FAIS - Profile Changes And Information Maintenance
We will check the information of your FSP on the Financial Sector Conduct Authority website periodically and report on whether all profile changes are complete and correct and submitted to the Regulator within the required timeframes. We will furthermore assist you with the completion of documentation in respect of any updates of Regulatory information (FAIS, FICA) and ensure you are aware of the required updates. We will provide written confirmation that the Registrar is informed within the prescribed timeframes of any changes to the FSP licensing details, based on the information provided by the FSP. We will maintain the FSP’s central register of representatives and key individuals. *Registers – maintain and ensure the FSP’s central REP and KI register is updated every 15 days or as and when changes occur.